The integration of WMS and ERP systems is necessary for the effective operation of the warehouse and management of the entire enterprise. The WMS PINQUARK system can be integrated with the most popular ERP systems, including WF Mag, Optima, Subiekt, Ennova and many others. Integration enables the correct transfer of data, which is based on unified standards for the transmission of information. Data exchange between the WMS system and the ERP system can take place, among others, by file uploads, web service, data bus, intermediate tables, API or access to procedures.
In warehouse logistics, ERP systems are used primarily to store basic data about the company, i.e. inventory and commercial levels (including prices, VAT rates). Detailed information on the stored goods and their specification (including expiry dates, use-by dates, goods batches, features, segregation parameters, statuses or warehouse locations) can be found in the WMS system. The integration of systems is therefore primarily based on the exchange of information on:
- goods (including the description, category, price, VAT rate, EAN code, name);
- stock levels (e.g. availability, reservations, returns, stock levels);
- orders (including contractors, shipping addresses, warehouse transfers, status changes);
- commercial documents (the possibility of auto execution of orders based on the change of status in the PINQUARK system, MM creation).
The WMS PINQUARK system and the ERP cooperating with it constantly exchange data, and depending on the type of this information and warehouse processes, their roles change. The flow of information about the warehouse is created in two directions:
- from the ERP system to the WMS - the main database is created and constantly updated in the ERP system. New items and suppliers are registered in it, it sends orders to the warehouse and creates invoices;
- from the WMS system to the ERP system - data is transferred e.g. in the process of delivering new goods to the warehouse. The WMS system notifies the ERP system about it and updates the data on the warehouse status.
Warehouse operations (including goods receipt, order picking and release) are created by artificial intelligence algorithms in the WMS PINQUARK system based on order documents from the ERP system. Warehouse processes that involve a change in stock levels (e.g. deliveries, transfers, releases, returns, inventory) are automatically captured by the intelligent WMS PINQUARK system and then transferred to the ERP system. Thanks to the use of artificial intelligence algorithms, WMS PINQUARK constantly controls the flow of information, thanks to which the risk of error or the appearance of duplicated information is practically impossible.